CHOOSE REFERENCES

References and recommendation letters play an important role in job, internship, and graduate school applications. They provide insight into your work ethic, character, and qualifications from the perspective of someone who knows you well. Here’s how to ask for references and format a reference list:

HOW TO ASK FOR A REFERENCE OR LETTER

- Choose people who know your work well (professors, supervisors, coaches, etc.).
- Ask early and politely—in person or via email. Give them time to write a strong letter.
- Provide context: what you’re applying for and why you chose them.
- Share your resume, deadlines, and instructions for submitting the letter (if applicable).
- Always say thank you—and keep them updated on your outcomes!

HOW TO FORMAT A REFERENCE LIST

A reference list is a separate document from your resume. Include 3–5 professional contacts.

Include the following for each reference:

- Full name
- Job title
- Organization
- Phone number
- Email address
- Your relationship (e.g., “Professor for English 101” or “Supervisor at ABC Company”)

Sample Reference Entry:

Dr. Mary Johnson
Professor of Biology
Seton Hill University
(123) 456-7890
mjohnson@setonhill.edu

Dr. Johnson is my faculty advisor and professor for BIO 120 and BIO 200

NEED HELP?

Your career advisor can help you choose references, draft request emails, or format your reference list. Schedule an appointment through Handshake or visit the Career and Professional Development Center.

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